ARTICLE I
Section
1: The name of this Association shall=
be
the Northwest Oregon Dairy Goat Association.
Section
2: The mailing address of this Associ=
ation
shall be the address of the current Secretary.
ARTICLE II OBJECTIVES
Section
1: To inform the public of the import=
ance
of goat milk and dairy goat products. To emphasize the position of the dairy
goat industry as a substantial self-sustaining one in many communities.
Section
2: To disseminate technical informat=
ion
relative to the value of goat milk, goat meat products and other goat
by-products.
Section
3: To secure state and national assis=
tance
and cooperation whenever possible in experimental work and dissemination of
reliable information pertaining to the dairy goat industry.
Section
4: To promote cooperative purchasing =
of
feeds and supplies for the members of the Association.
Section
5: To promote the dairy goat industry=
by
advertising, by every legitimate means of publicity, by securing needed
legislation, and by holding dairy goat shows.
Section
6: To promote fellowship and intercha=
nge of
useful knowledge and ideas among dairy goat breeders.
ARTICLE III
Section
1:
ELECTIVE OFFICERS
The elective officers of the
Association shall be: President, Vice President, Secretary, Treasurer and t=
hree
(3) Directors.
Section
2:
ELECTION
The officers of the Association s=
hall
be elected by ballot at the last regular meeting of each year. A nominating
committee shall be selected to present a slate of nominees at the meeting
preceding the election meeting, at which time, following any additions by t=
he
membership, the nominations will be closed. An election ballot will be mail=
ed
to each member in good standing. Ballots may be returned in person or by ma=
il.
All official terms shall begin at first regular meeting in January of any y=
ear.
But, if for any reason the annual election is not held before January of any
year, the official term begins at the commencement of new business at the
meeting in which the election was held.
Section
3:
TERM OF OFFICE
The officers of the Association s=
hall
serve one year or until successors have been qualified and elected to serve=
.
Section
4:
EXECUTIVE COMMITTEE
The Executive Committee shall con=
sist
of the President, Vice President, Secretary, Treasurer and three Directors =
to
be elected at the regular election of each year. Four members of the Execut=
ive
Committee constitute a quorum at all Executive Committee meetings.
Section
5:
VACANCIES
Vacancies in office occurring by
reason of death, resignation, removal or otherwise, shall be filled by spec=
ial
election to serve the remainder of the term.
ARTICLE IV: DUTIES OF OFFICERS
Section
1: The President shall preside at all
meetings of the Association, act as Chairman of the Executive Committee,
appoint all committees not otherwise provided for, call special meetings of=
the
Association or of the Executive Committee and perform such other duties as
usually pertain to the office.
Section
2: The Vice President shall perform t=
he
duties of the President in the absence of that officer, or in case of his o=
r her
inability to act. In the absence of both the President and Vice President, =
that
Association may choose a president for the meeting from the members present=
.
Section
3: The Secretary shall take care of t=
he
general correspondence, send out all notices of the meetings of the Associa=
tion
and of the Executive Committee, keep on file all letters received together =
will
all letters sent out by him or her, shall act as secretary to the Executive
committee and shall keep all minutes of all meetings.
Section
4: The Treasurer shall collect all mo=
nies
due the Association and shall pay, from the funds of the Association, such
claims as are properly authorized and approved. He or she shall furnish to =
the
President a satisfactory report of the assets of the Association at each
regular meeting by reading same into the minutes.
Section
5: The Executive Committee shall carr=
y out
the instructions of the Association, shall authorize expenditures (but no
expenditure shall be authorized beyond the assets of the Association), shall
devise ways and means to carry out the objectives of the Association, shall
make such rules as may be necessary during the year for the conduct of the
meetings, shows, the awarding of prizes, etc., and shall perform such other
duties as pertain to their offices. The Executive Committee shall also audit
the books of the Treasurer annually and report the accuracy of same to the =
Association.
ARTICLE V DISSOLUTION OF ASSOCIATION
Section
1: The Association may be dissolved b=
y a
two-thirds (2/3) majority vote after being submitted in writing by the
Resolutions Committee. Said resolution shall be read at two consecutive
meetings and voted on at the next meeting. A ballot will be mailed to each
member in good standing. Ballots may be returned in person or by mail.
ARTICLE VI DISBURSEMENT OF FUNDS
Section
1: If the Association should be disso=
lved,
all assets of the Association shall be donated to one or more non-profit
organizations that promote dairy goats, to be determined by 2/3 majority vo=
te
of the members in good standing.
ARTICLE VII AMENDMENTS
Section
1: The Constitution may be amended or
rescinded by a two-thirds (2/3) majority vote, providing that all proposed
amendments shall be submitted in writing by the Resolutions Committee befor=
e or
during the meeting and said amendments shall be read at two consecutive
meetings before being voted upon.
Section
2: The Resolutions Committee shall co=
nsist
of three members, in good standing, to be appointed by the President.
BY-LAWS
ARTICLE I: MEETINGS
Section
1: The regular meetings of the Associ=
ation
shall be held by request of an active member and with the approval of the b=
oard
at a location mutually agreed upon by a majority of the
board.
Section
2: At all general membership meetings=
, five
members of the Association shall constitute a quorum.
ARTICLE II COMMITTEES
Section
1: The President shall appoint from t=
ime to
time such standing committees as may be deemed necessary and proper for the
conduct of the affairs of the Association. Only members in good standing sh=
all
be appointed to such committees.
Section
2: The amount of indebtedness which m=
ay be
incurred by a committee shall in no case exceed the amount appropriated for=
its
use by the Executive Committee.
ARTICLE III MEMBERSHIP
Section
1: Any person may become a member in =
good
standing of the Association after payment of his or her dues.
Section
2: All members shall be considered ac=
tive
members whose dues are paid for the current year. Individual members are
entitled to one vote; family memberships are entitled to two votes.
Section
3: Membership shall be acknowledged b=
y the
Association membership card and shall date from the time of such acknowledg=
ment
until the following December 31, at which time it will terminate.
Section
4: The annual dues shall be $15.00 per
individual, $20.00 per family; payable in advance at the last monthly meeti=
ng
of the calendar year. An optional $5.00 may be paid in addition to either
individual or family membership for an enhanced listing on the Association
website.
Section
5: The Treasurer shall notify a membe=
r of
his or her arrears in dues and if these are not paid by March 31 of that ye=
ar,
he or she shall be dropped from the Association.
Section
6: Lapsed members, if wishing to join=
again,
may do so the same as any new member.
Section
7: Lifetime memberships are provided =
for
individuals/families with 25 years or more of membership.
ARTICLE IV PENALTIES
Section
1: If any member is charged with viol=
ation
of the Constitution and By-Laws, or with misrepresentations, unjust or unfa=
ir
business dealings detrimental the welfare of reputation of the Association,
said charge shall be made in writing and filed with the Executive Committee=
for
such action as it may deem best. The accused party shall have full opportun=
ity
for defense and explanation before the Executive Committee. If unsatisfacto=
ry,
the Executive Committee may take such action as may, by them, be deemed bes=
t,
excepting suspension or expulsion, which, if recommended by the Executive C=
ommittee,
shall be referred to the Association for action thereon.
Section
2: An office may be declared vacant b=
y the
Association if the office-holder is absent from =
three
consecutive regular meetings without acceptable excuse.
Section
3: Any officer of the Association may=
be
removed from office by the Association for inattention to his or her duties=
or
conduct unbecoming an officer of the Association. But, before removal, char=
ges
shall be preferred against him or her. The accused party shall have full op=
portunity
for defense and explanation before the Executive Committee. He or she shall=
not
officiate in the Association during the pending of such charges herein.
ARTICLE V RULES OF ORDER
Section
1: Robert’s Rules of Order, Revised shall govern the parliamentary procedures of t=
he Association,
subject to special rules that may be adopted.
Section
2: By-Laws may be amended or rescinde=
d by a
simple majority vote of those in attendance at any meeting.
ARTICLE
VI ORDER OF BUSINESS
1. Reading and Approval of Minutes of previous reg=
ular
or special meetings.
2. Report of Treasurer
3. Report of Executive Committee
4: Report of Other Committees
5. Reading of Communications and Bills
6. Election of Officers
7. Unfinished (Old) Business
8. New Business
9. Discussions
10. Adjournment
ARTICLE VII CURRENT BOARD
Section 1:
Article VII is subject to revision at every annual election and/or the
election, resignation, or dismissal of an officer.
President:
Lori Townsend ________________________
Vice President:
Traci Clevenger ________________________
Secretary:
Daniella Hasan ________________________
Treasurer:
Patty Armstrong ________________________
Director 1:
LeRoy Satter ________________________
Director 2:
Jan Privratsky ________________________
Director 3:
Shelley Hansen ________________________
Last Approved with Amendments, 11 October 1996
By-Laws Revised 01/07/2020